Monday January 4, 2021 By Dave
Best Task Management Software Reviews of 2021

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Most venture managers confess to having issues with defining clear aims. And even when targets are clear, it may be difficult to measure progress. Moreover, it’s not all the time clear who must be engaged on which duties. By deploying the appropriate assets on the proper time, you’ll be able to considerably enhance staff members’ productiveness.

Process administration software program helps remedy the challenges talked about above and far more. You don’t even should be working in a staff to profit from this software program. Prioritizing your duties helps you systematically strategy your purpose, rising the probabilities of ending your venture on time and inside price range.

Process administration might be chaotic, particularly when working in a staff setting with complicated duties and interdependencies. To this finish, I’ve picked out the most effective seven job administration software program instruments that can assist you streamline this important workflow course of.

The High 7 Choices For Process Administration Software program

  1. ClickUp – Finest Free Process Administration Software program
  2. Trello – Finest For People And Small Groups
  3. Wrike – Finest For Reporting
  4. WorkFlow Max – Finest For Enterprise Administration
  5. Jira – Finest For Giant Agile Groups
  6. Microsoft To-Do – Finest For Private Use
  7. Accelo – Finest For Automation

How To Select The Finest Process Administration Software program For You

It helps you probably have a good suggestion of the options to search for in job administration software program. What makes good job administration software program might differ barely relying in your particular wants and {industry}. After getting an outline of what to look out for, you’ll be able to then select the options that appear to suit your invoice and use this as the idea for selecting particular software program.

When pondering of buying a job administration software program, don’t be afraid to reap the benefits of a number of free trials to search out the one which most accurately fits your wants. And remember that some software program on this checklist consists of free choices. 

A few of the most important options, and those I used when compiling this overview embody:

Process Creation

That is essentially the most fundamental operate of a job administration software. It’s best to be capable of create duties and assign them accordingly. Search for customized fields. This function lets you outline the duty in order that the assignee understands it simply.

It additionally helps if the software permits you to add hyperlinks, images, movies, paperwork, and feedback to duties. Moreover, it’s best to be capable of rapidly type the job by your most well-liked standards, corresponding to by job, due date, division, or useful resource.

Notifications as deadlines draw shut is a bonus.

Communication Instruments

Communication is indispensable in a staff working in direction of a typical purpose. Good job administration software program ought to have built-in communication instruments. This might be a dialogue board, immediate messaging, or each.

Dialogue boards are helpful for big groups. Everybody can see what different staff members are speaking about. Some job administration instruments will even allow you to create job playing cards out of those discussions. This function can come in useful throughout a productive brainstorming session.


As soon as the venture is underway, it helps if staff members can have easy visuals of the method because it unfolds. Kanban boards do that very nicely, providing a easy view of particular person duties and their progress. The drag-and-drop function of kanban boards additionally makes them simple to work with.

Gnatt charts are additionally very talked-about for job administration. These charts are acquainted and supply loads of data at a look, together with assignee, begin and finish dates, dependencies, and completion proportion.


Creating reviews might be tedious, however it’s a necessary a part of job administration. Software program with a reporting software makes the method far more snug. You’ll be able to insert and accumulate information relating to price range, bills, efficiency, useful resource allocation, and extra.

Some software program has templates, automated reporting based mostly on pre-defined standards, and customised reporting. Search for reporting options that may give you the very best worth data on your wants. 


You can’t count on staff members to be on the dashboard always. You can be reassigning duties, including feedback, or making different adjustments to jobs. Notifications assist preserve everybody within the loop in real-time of any adjustments. Some job administration software program may also notify customers of upcoming deadlines or different pressing actions that should be taken.

The Completely different Varieties Of Process Administration Software program

There are three fundamental kinds of job administration software program. 

Particular person Process Administration Software program

A single individual makes use of particular person job administration software program. You might consider this as your day planner, calendar, or diary. This software program is commonly easy and has fundamental options to create lists and monitor progress.

The software program could also be put in on varied machines or accessed as a cloud service by a number of individuals. Even in these circumstances, the software is for private use. This feature is ideal for coordinating easy workplace or private duties.

Collaborative Process Administration Software program

Because the title suggests, collaborative job administration software program is utilized by a staff. This software program is interactive, permitting staff members to alter their tasks’ standing as they progress by the workflow cycle. Collaborative software program is designed for a single staff engaged on a joint venture.

Built-in Process Administration Software program

You’ll usually see such a software program in massive organizations. A single interface collects and shows venture data from a various group of groups. Challenge managers can entry information for all ongoing tasks and groups from a single interface. The software program usually integrates with further file-sharing instruments like Outlook, electronic mail, Dropbox, Slack, and extra.

#1 – ClickUp – Finest Free Process Administration Software program

ClickUp is a wonderful possibility you probably have a small staff and can’t but justify the price of job administration software program. Some corporations that use this software embody Uber, Nike, Google, and Airbnb.

ClickUp has a free model with an unbelievable suite of options and capabilities. The free model additionally helps limitless duties and limitless members.

You get many superior options, together with automation, thoughts maps, targets, portfolio, sprints, Gantt charts, real-time collaborations, workload view, and greater than 50 native integrations.

The software program’s structure is user-friendly and permits you to break down duties into subtasks for simpler administration. One delicate however helpful function is the assignable feedback function. You’ll be able to convert feedback into unbiased duties with the press of a button. 

The mentions function can be fairly helpful for getting staff members’ consideration.

ClickUp can be extremely customizable, and you’ve got free reign to customise standing toolbars, duties, classes, sections, and feedback. The options and performance of the free plan are nearly nearly as good as some paid job administration software program.

ClickUp has a free version in addition to three paid plans, together with:

  • Limitless: $5 per member per 30 days
  • Enterprise: $9 per member per 30 days
  • Enterprise: Contact the ClickUp gross sales staff for pricing.

You might must go for a paid plan when you discover that the free model is simply too restrictive or want extra areas. Nonetheless, that is extremely unlikely for a small staff with a comparatively easy workflow. 

#2 – Trello – Finest Process Administration Software program for People and Easy Workflow

Trello is a job administration software in the most effective sense. You’ll be able to equally consider this software program as a Kanban board app. The software program consists of boards, lists, and playing cards, permitting you to create as many tasks and columns as it is advisable to monitor progress.

You’ll be able to assign duties to staff members, connect information to every job, create checklists, and add feedback, tag members, and hyperlink information. Trello is very customizable, permitting you to annotate playing cards with labels so you’ll be able to rapidly determine them.

The drag-and-drop function may be very helpful. Workforce members merely slide their playing cards from one column to the following (e.g., from To Do to In Progress) as they hit the varied milestones. The board view retains all the pieces clearly organized and labeled.

The Energy-Up function is value noting. You’ll be able to add integrations and options to your boards, together with customized fields, social media, doc administration, time-tracking, and calendar view. The free model gives just one power-up, however you get extra with the paid plans.

Trello’s plan tiers embody:

  • Free Model
  • Enterprise Class: $9.99 per person per 30 days
  • Enterprise: $17.50 per person per 30 days

Trello is an ideal software for venture managers who need a fast and simple overview of the workflow. The free model is equally appropriate for a person managing a startup or perhaps a family. The software program has over 19 million customers worldwide, together with Adobe, Fender, Pixer, and Google.

#3 – Wrike – Finest Process Administration Software program For Reporting

Strictly talking, Wrike is a venture administration software, and you’ll see this with its strong and highly effective options. You’ll be able to see who’s assigned which job, the length for the duty, dependencies, and the duty’s progress from one easy dashboard.

You’ll be able to view and handle tasks utilizing lists, tables, kanban boards, and Gantt charts. By default, Wrike types duties by standing (energetic or full), however you’ll be able to customise the headers for extra workflow classes.

Regardless of its quite a few options, Wrike is simple to make use of. You’ll be able to select from templates for venture scheduling, agile teamwork, advertising marketing campaign administration, product launch, skilled companies administration, complicated venture with phases, and far more.

One other helpful function is the doc editor. This one permits you to edit paperwork straight on the cloud with out first having to obtain them. The aim-built templates additionally make this software program very simple to make use of. 

Further options embody:

  • Superior integrations
  • File sharing
  • Collaborators
  • Calendars
  • Graphical analytics
  • Time monitoring
  • Salesforce integration
  • Consumer audit report
  • Automation engine

The Marketing strategy or increased comes extremely advisable for its reporting capabilities. You’ll be able to share reviews in real-time, have entry to report templates, and schedule report notifications.

Wrike additionally has add-on options you’ll be able to combine into your account by paying an extra payment. Wrike Analyze, for instance, is mainly a enterprise intelligence software. You don’t must export, run, or handle reviews anyplace else besides your account. You’ll be able to create extremely personalized, extremely visible reviews. Select from 15 completely different visuals, together with heatmaps, pie charts, and column charts. It’s also possible to create a dashboard only for reporting.

Wrike has a free plan and three paid tiers:

  • Skilled: $9.80 per person per 30 days
  • Enterprise: $24.80 per person per 30 days
  • Enterprise: Contact Wrike for pricing

Wrike is simple to make use of for such a feature-rich job administration software.

#4 – WorkFlow Max – Finest Process Administration Software program For Enterprise Administration

WorkFlow Max does all the pieces you would want job administration software program to do and extra. You’ll be able to assign duties full with a to-do guidelines, estimate job instances, and set due dates. You’ll be able to monitor the progress of all the venture and particular person duties making up the venture.

It’s also possible to view jobs based mostly on the assignee, essential date, progress, or deadline. It’s also possible to view the finished proportion of every job in real-time. There may be an automatic function for assigning recurring jobs full with begin and finish dates, templates, descriptions, and classes.

The superior time monitoring function permits you to document time in eight other ways. Moreover, you’ll be able to embody particulars of how time is spent, which is beneficial for creating detailed reviews. Time monitoring with the software program additionally helps you evaluate the precise time it takes to finish duties in comparison with the estimated time.

WorkFlow Max additionally helps with billing and funds. You’ll be able to ship out invoices, handle un-invoiced jobs, and monitor job prices. The job costing function is especially helpful and tracks the estimated value all the way down to particular person duties. It additionally tracks quoted prices and the precise prices. WorkFlow Max all however ensures you can be sending out correct quotes.

Further WorkFlow Max options embody:

  • Doc administration
  • Lead supervisor
  • Consumer supervisor
  • Buy orders
  • Customized fields
  • Xero integration
  • Reporting
  • Notifications

WorkFlow Max is owned by Xero and simply integrates with the latter’s software program and programs, together with Xero Accounting Software program. This software additionally integrates with greater than 25 different merchandise, together with Dropbox, Field, Adobe Time Monitoring, Precise, Google Drive, and Flexitime.

You will get WorkFlowMax beginning at $45 per 30 days. There may be additionally a full-feature app obtainable for iOS and Android.

#5 – JIRA – Finest Process Administration Software program For Giant Agile Groups

JIRA is designed explicitly with software program builders in thoughts. Its kanban workflow options make it engaging to a various group of industries. If you’re on the lookout for job administration software program optimized for agile, JIRA is your best option.

If you’re already utilizing JIRA, there is no such thing as a want to enroll in a separate service. The platform works on a ticket system, ensuring that duties are accomplished in sequence. As is commonly the case in software program growth, some duties could also be interdependent. JIRA permits you to hyperlink tickets simply.

JIRA additionally helps kanban and customary dash planning, amongst different workflows. You’ll be able to simply swap between kanban boards, Gantt charts, and spring backlogs. Customers can create and save tales and simply retrieve them, full with estimate, weight, and precedence.

Further options embody:

  • Request administration
  • Drawback administration
  • Data administration
  • Incident administration
  • Configuration administration
  • Agile methodologies
  • Portfolio administration
  • Milestone monitoring

JIRA might not be the simplest job administration software to make use of exterior software program growth, however that is a simple drawback to beat. JIRA integrates with different venture administration instruments corresponding to Proggio. It’s also possible to sync the 2 instruments in order that finishing a JIRA job is marked as such on Proggio.

This job administration software program can be scalable and simply accommodates a fast-growing software program growth staff. JIRA has three plans:

  • Customary: $60 per 30 days
  • Premium: $40 per 30 days
  • Enterprise: Contact JIRA for pricing

It’s laborious to beat this job administration software for big DevOps groups.

#6 – Microsoft To-Do – Finest Process Administration Cell App For Private Duties

If you want you had a neater time organizing your private life, Microsoft To-Do exactly is likely to be the reply. You are able to do loads, together with creating duties, setting reminders, prioritizing duties, including due dates, attaching notes or information to duties, and grouping associated duties collectively.

It is a cellular and net app, so you’ll be able to entry your planner anyplace and anytime. It’s also possible to share your to-do lists with others, together with colleagues, household, and buddies.

Microsoft To-Do additionally integrates with Outlook Duties, so you too can handle your skilled duties alongside along with your day-to-day private duties. This app can be very intuitive and suggests customized duties that you simply may need to add to your checklist.

It is a easy but efficient job administration app, and it’s free! That is extra like a each day planner and is a wonderful different to Trello when you don’t want the latter’s extra difficult options.

#7- Accelo – Finest Process Administration Software program For Automation

Should you discover that you’re spending plenty of time on recurring duties, you could possibly automate them to make job administration smoother. Accelo does exceedingly nicely on this regard. The software program supplies a number of automated options. You’ll be able to configure important milestones and arrange the system such that customers are prompted to enter data or replace fields.

It’s also possible to automate consumer communications. Accelo mechanically tracks emails, supplying you with essential consumer data in a single place. Different options you’ll be able to automate embody routing emails, billing, and timesheets. It’s also possible to automate triggers corresponding to closing a ticket, sending emails, or changing emails to tickets.

Organising recurring duties can be very simple with this software program. You’ll be able to configure these duties on a calendar and have the system mechanically assign them to staff members on the predetermined date.

Accelo is simple to make use of for job administration. You’ll be able to reassign and reorder duties as you go alongside, then ship notifications to staff members while you rearrange duties.

The straightforward dashboard enables you to type duties by workload, standing, or due date. Moreover, you’ll be able to spotlight tickets that require fast or particular consideration, corresponding to overdue or unassigned tickets.

Accelo is very customizable and serves a spread of industries, together with digital and inventive, enterprise consulting, data know-how, engineering, advertising, property and structure, and extra. The industry-specific templates, which you too can personalize, permits Accelo to regulate your job and venture administration necessities seamlessly.  

Further options embody:

  • Workforce inbox
  • Challenge collaboration
  • Consumer database
  • Consumer information
  • Utilization monitoring
  • Quotes
  • Invoicing
  • Reporting dashboard

Accelo has 5 completely different choices, together with Initiatives, Gross sales, Retainers, and Service. These value $39 per 30 days. It’s also possible to go for the All-in-One ServOps for $79. This feature offers you all of the options of the opposite 4 choices mixed.


It doesn’t matter when you favor proactive methodology like Waterfall or reactive strategies like Scrum or Agile. A job administration software will enable you handle the workflow cycle and enhance effectivity and productiveness.

It pays when you first take a while to outline your job administration wants. After, decide the most effective job administration software program that most closely fits the day-to-day issues you are trying to resolve utilizing this information.

Be sincere about your necessities and look to the long run earlier than making your closing choice. Strong (and costlier) venture administration software program could also be extra able to dealing with complicated duties and is well scalable than a easy kanban board software like Trello.

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