Wednesday December 23, 2020 By Dave
Best Online Fax Service Reviews of 2020

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Assume again to the final time you noticed a kind of big, clunky fax machines sitting round. 

It’s most likely been some time, proper? Whereas that old-school {hardware} is undoubtedly outdated, faxing isn’t lifeless by any means. 

It’s truly very a lot alive. However fortunately, we’ve got higher know-how. 

The perfect on-line fax companies make sending safe communications by way of fax a breeze for people and companies of all sizes with no ugly, costly, or finicky {hardware} required. 

Nonetheless, there are dozens of suppliers to select from, which is why making the suitable alternative is usually tougher than truly utilizing the service. So to assist make your choice simpler, I narrowed it all the way down to my high six suggestions—and reviewed them. 

The Prime 6 Choices for On-line Fax Providers

  1. mFax – Greatest on-line fax companies for a number of customers
  2. RingCentral Fax – Greatest all-in-one on-line fax service
  3. HelloFax – Greatest for cloud-storage integrations
  4. SRFax – Most safe on-line faxing service
  5. FaxBurner – Greatest cell on-line faxing service
  6. Biscom 123 – Most inexpensive on-line faxing service

How to decide on the perfect on-line fax service for you 

There are dozens of on-line fax service suppliers to select from. This makes it difficult to know which one’s excellent for your small business, particularly in case you’re not fairly certain what to search for. 

All the choices on this record are wonderful. Nonetheless, they could not work for everybody.

Use the next elements as you undergo the decision-making course of that will help you slim issues down and discover the right match.  

Variety of Customers

As a enterprise, you most likely want a number of consumer accounts. Completely different companies have completely different pricing plans, so it’s important to think about the variety of accounts you want. 

Some choices might restrict the variety of customers with no method round it. Others might provide additional consumer accounts with a further month-to-month price. So, this performs an enormous function in how a lot you may anticipate to pay each month. 

With that stated, most smaller companies gained’t have issues with account limitations. 

However massive firms with a number of departments who want faxing capabilities might run into issues with low user-limit plans. 

Cloud-Storage Integrations

Most companies depend on cloud storage instruments. Whether or not you rely on Microsoft 365 or Google’s G Suite, your staff most likely use these instruments each day to create and archive paperwork. 

So, it’s necessary to think about these integrations in case you and your workforce have to retailer paperwork you ship or obtain by way of on-line fax. 

This will help streamline your doc administration processes. 

Web page Limits

Most suppliers cost an additional price in case you go over the variety of pages your plan contains. So, that you must think about your small business’s wants in relation to month-to-month fax quantity. 

A whole lot of suppliers place low limits on this to encourage you to improve to a greater plan. 

So it’s vital to decide on a plan that gives sufficient pages per 30 days together with a good web page overage price (simply in case). Nonetheless, on-line fax companies with limitless plans are a greater possibility for companies that anticipate to ship and obtain excessive volumes each month.

Doc Archiving

If you happen to’re utilizing an internet fax service to ship and mechanically digitize paperwork, it ought to include doc archiving as properly. This could considerably streamline and automate your document management processes. 

Some on-line fax companies present on-line databases so customers can simply retailer faxed paperwork. Nonetheless, some don’t, and others don’t present archiving options in any respect. With out this, it’s important to print, scan, and retailer the whole lot by hand.

If mechanically storing all inbound and outbound faxes in a searchable doc archive seems like it’s going to save time, it could be value the additional value.

Business-Particular Use

There are many completely different all-purpose on-line fax companies on the market. Nonetheless, typically explicit suppliers are extra suited to particular industries. 

Healthcare is a superb instance of this since you’re coping with delicate info and authorized laws concerning the way you deal with it. So, you want a service that’s safe and compliant with HIPAA necessities. 

Nonetheless, healthcare isn’t the one business like this. As such, it’s vital to think about your business’s necessities and laws earlier than making your ultimate choice. 

The Completely different Varieties of On-line Fax Providers 

Usually talking, there are two varieties of on-line fax companies. Relying on the wants of your group, one or the opposite may match higher for you.

Earlier than we dive into the opinions, let’s speak in regards to the several types of on-line fax companies so you realize precisely what to search for as you undergo the method. 

Internet or Cloud-Based mostly Providers

The most typical on-line fax companies are cloud or browser-based. All it’s important to do to get began is create an account, and also you’re able to go. 

Internet-based fax companies are recognized for high-quality faxes in addition to ease of use. 

They usually usually provide a variety of cloud-based integrations with platforms like G Suite and Dropbox, making life simpler if you wish to archive your communications on the cloud. 

Cell Fax Providers

Cell fax companies permit customers to fax immediately from their smartphones. Basically, cell faxing is as handy and as simple as snapping a photograph. 

Plus, you don’t have to attend till you’re at your pc or depend on workforce members sitting in entrance of a desktop to ship and obtain communications. 

Some suppliers may additionally help desktop or web-based use, whereas others are solely cell. 

So, hold this in thoughts as you determine which supplier is greatest for you and your workforce. 

#1 –  mFax Assessment – Greatest On-line Fax Providers for A number of Customers

mFax is among the most versatile and adaptable on-line fax companies for companies with quite a few workforce members. Their versatile month-to-month plans permit as much as 50 people to make use of the service. 

Working as cloud software program, there’s no want to put in or obtain any packages. And you may simply entry the mFax interface from any internet browser on any system. 

With an easy-to-use interface and intuitive setup, it’s a wonderful possibility for these trying to get began with their first on-line fax service.

mFax comes with numerous options and advantages, together with:

  • Computerized cloud storage for despatched and acquired faxes
  • Works from any system
  • Ship and obtain faxes from electronic mail
  • Multi-layered encryption for paperwork in transit and relaxation
  • Plans for small companies and huge enterprises
  • Straightforward to create and handle customers and set account-level permissions
  • Print to Fax driver lets you ship a fax from a desktop to print

mFax additionally has a beta model of worldwide outbound fax for twenty-four nations. So, you’re not restricted to 1 explicit nation. 

Plans begin at $7 per 30 days for one consumer, making it tremendous inexpensive for companies of all sizes. Plus, you may attempt mFax without spending a dime or join a product demo to study extra about it. 

#2 – RingCentral Fax Assessment – Greatest All-In-One On-line Fax Service

RingCentral Fax is one other fashionable on-line fax service. With a strong characteristic record, versatile consumer numbers, and sturdy safety suite, it’s my #1 all-in-one on-line fax service suggestion. 

Their distinctive fax scheduling characteristic makes it simple to ship faxes for future supply. That is notably helpful if that you must ship worldwide faxes to customers in different timezones or have staff who don’t work normal working hours. 

On high of that, you additionally get entry to a ton of highly effective options and advantages, together with:

  • Teams of as much as 50 electronic mail addresses to ship faxes in a single message
  • Select from toll-free or native fax numbers
  • IOS and Android cell purposes
  • As much as 200 faxes in an internet account
  • Create an digital signature and add it to paperwork
  • View acquired and despatched faxes on-line by way of an internet browser
  • Securely transmit faxes over an encrypted web connection
  • Ship and obtain faxes from any system
  • Block faxes and not using a caller ID

RingCentral Fax is a good all-around possibility for small and huge companies who gained’t thoughts the marginally restricted on-line fax storage (you may at all times retailer them elsewhere). 

Plans begin at $17.99 a month, and there’s a vast plan for simply $24.99 a month. 

#3 – HelloFax Assessment – Greatest On-line Fax Providers for Cloud-Storage Integration 

HelloFax is the perfect on-line fax service for built-in cloud storage. 

The service seamlessly syncs with G Suite, OneDrive, Dropbox, and Field. Customers can even entry their faxes immediately on the HelloFax’s service from any internet browser on any system. 

Plus, it’s tremendous simple to make use of. Faxes arrive on to inboxes as a PDF the place they’re simply viewable, downloadable, and shareable. 

There’s additionally limitless storage for companies that desire to not use different cloud storage suppliers for his or her faxes. 

With HelloFax, you may: 

  • Ship as much as 5 pages without spending a dime by signing up
  • Rapidly fax to beforehand entered fax numbers 
  • Extra faxes that go over the month-to-month restrict are simply 5 cents per web page
  • Ship faxes by electronic mail
  • Add and take away customers at no additional value
  • Ship faxes to a number of recipients
  • Obtain faxes with a paid plan 
  • Register utilizing your Google credentials

Regardless of having cloud integration with a number of platforms, HelloFax nonetheless gives limitless storage, which is superb for companies planning on sending or receiving high-volume communications.

There’s a free plan for as much as 5 faxes per 30 days, so you may attempt it free earlier than you make investments. Nonetheless, most companies want greater than that, and also you’ll have to improve when you attain that restrict. 

However their paid plans are inexpensive, beginning at $9.99 per 30 days.

#4 – SRFax Assessment – Most Safe On-line Fax Providers

SRFax is a good possibility for companies which have high-security issues. Transferring info over the web at all times comes with the danger of interception. 

And for particular industries like healthcare, safety is much more paramount. 

Healthcare suppliers depend on faxing to switch delicate affected person information. So, the fax companies they use should adjust to the Well being Insurance coverage Portability and Accountability Act (HIPAA). 

SRFax supplies a number of layers of knowledge encryption whereas sustaining a user-friendly interface, making it a wonderful alternative for high-security industries. 

Along with HIPAA compliant fax companies, SRFax has a number of tiers and plans suited to all safety ranges and sizes of companies. 

Additionally they provide quite a lot of options and advantages to make your life simpler, together with:

  • 2048-bit SSL Certification, 2048-bit RSA public keys, and PGP encryption
  • 24-hour buyer help hotline 
  • Plans include limitless approved electronic mail addresses
  • Robotically obtain incoming faxes
  • Ship faxes via an electronic mail account 
  • Intuitive dashboard for viewing current faxes, sending faxes, and altering settings
  • Ship faxes via the net dashboard

For any firm that prioritizes high-level safety, SRFax is a superb alternative. 

Pricing is inexpensive, with month-to-month plans beginning at $3.29 per 30 days. Or you may join a non-healthcare particular 60-day trial to try it out earlier than you commit. 

#5 – FaxBurner Assessment – Greatest Cell On-line Faxing Service

FaxBurner stands out from different on-line fax companies for its well-designed, user-friendly IOS and Android apps. With FaxBurner, sending faxes is as simple as taking an image, and you’ll obtain them straight into your inbox. 

Arrange is fast and straightforward. Plus, the platform provides customers a short lived fax quantity that expires after 24 hours with out upgrading to a paid plan. 

On high of that, you additionally get numerous options and advantages, together with:

  • No unprofessional trying advertisements or watermarks on free faxes
  • Digitally doc signatures
  • Create cowl letters inside the app
  • Integration with cloud storage apps like DropBox
  • Electronic mail to fax possibility 
  • Cellphone scanning capabilities

For customers who want the comfort and suppleness of a mobile-first fax software, FaxBurner is my quantity high suggestion. 

Free packages present as much as 25 inbound faxes and 5 outbound faxes a month. And their paid plans begin at simply $12.95 a month, making it extremely inexpensive for many customers. 

#6 – Biscom 123 Assessment — Most Inexpensive On-line Faxing Providers

If your small business is simply trying to ship the occasional fax, Biscom 123 is an extremely inexpensive possibility. As a number one telecommunications enterprise, Biscom makes on-line faxing easy for each companies and people with an easy interface. 

You can even attempt it free for 30 days to see if it’s a great match for your small business, with no bank card required. Nonetheless, it doesn’t preserve archival information of your communications. So, hold that in thoughts. 

Relying in your faxing wants, Biscom 123 gives numerous plans that help you ship as much as 300 pages with help for a number of workforce members. 

Plus, you may as well:

  • Simply add as much as 4 customers along with the first account holder
  • Ship electronic mail faxes in only a few clicks
  • Fax from Android and IOS cell purposes
  • Combine with Google Drive
  • Ship a number of file codecs and wealthy textual content codecs for textual content faxes
  • Saves inbound PDF recordsdata in your electronic mail inbox
  • No limitation on file measurement or variety of paperwork

Pricing begins at $7.99 per 30 days. This entry-level plan contains 30 pages per 30 days with a cost of seven cents per further web page. So, it definitely gained’t break the financial institution. 


mFax and RingCentral are my high decisions for many customers. They’re extremely inexpensive and accessible for many companies. Plus, they arrive with a ton of options to make your life simpler. 

Nonetheless, that doesn’t imply they’re appropriate for everybody in each scenario. 

So, don’t neglect to think about the elements we talked about and reap the benefits of free trials as you undergo the method of selecting the perfect on-line fax companies for you and your workforce. 

What firm do you utilize to ship on-line faxes?

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