Tuesday January 19, 2021 By Dave
Best Knowledge Base Software You Should Consider Using

Disclosure: This content material is reader-supported, which suggests in the event you click on on a few of our hyperlinks that we could earn a fee.

“Information administration won’t ever work till you understand it’s not about the way you seize data however the way you leverage it.” – Etienne Wenger.

Contemplating the trendy world we stay in, what higher option to leverage data than with data base software program. 

It tackles some of the difficult points of operating a web-based enterprise: Supplying thorough info to your clients.

This kind of software program instrument helps reply any doubts customers have earlier than they turn into paying clients. So not solely do you look extra environment friendly, however you additionally serve your clients higher.

What’s to not love, proper? 

Select the suitable resolution for your online business that helps you identify a loyal buyer base and an environment friendly workforce–each of which can permit you to scale your online business and obtain your objectives sooner.

However the query stays: What’s the greatest data base software program available in the market proper now? 

With so many choices to select from, it may be tough to seek out the suitable software program to your web site, which is the place this information is available in. 

We scoured the online for the most effective data base instruments. There have been many, however we managed to slim it down to 5. On this information, we’ll talk about my high picks in additional element to determine which is greatest for your online business.

Let’s delve proper into it.

The High 5 Choices for Greatest Information Base Software program:

The best way to Select the Greatest Information Base Software program for You

Earlier than we talk about the choices, it’s best to know the methodology behind selecting our high picks and the components we used to slim down our choice. You need to apply the identical logic when figuring out the suitable selection for your online business.

Information Safety and Privateness Implementation

You’ll be able to deploy options on the cloud the place the info is hosted on third-party or vendor servers, or on-premise the place it’s hosted in your private servers. Each are authentic choices. So it’s best to evaluate the measures for every and select the one which fits your online business higher. 

Confirm the safety supplier’s compliance certification, too, simply to be protected. For those who select to go for third-party servers, be certain that the corporate has a great popularity.

Enterprise Goal Alignment

Each software program vendor provides options with distinct options to cater to totally different enterprise wants. You’ll discover instruments which might be designed to be buyer assist desks, whereas others are collaborative instruments to handle initiatives and concepts.

Make an inventory of your online business wants, after which match your options to find out their suitability earlier than making a purchase order choice.

Alignment additionally contains how effectively the data base software program meshes with different processes and data programs already present in your system. We’d recommend making a roadmap for integrating the software program into your programs with minimal downtime.

Configurability with Enterprise-Grade Again-Up Assist

A great data base software program resolution needs to be configurable and include enterprise-grade backup help. Straightforward configurability will make sure the software program meets your online business necessities. You’ll be able to customise your information within the type of searchable, shareable, and collaborative paperwork. 

Growing content material and paperwork is a really time-consuming course of. Exactly why shedding all that will be a complete nightmare–one thing having a backup can stop. You’ll have larger peace of thoughts realizing all personal and essential information is saved safely.

Reporting Analytics and Search Engine Optimization (website positioning)

Software program with reporting metrics and analytics can inform you how customers work together with the data base. You’ll be able to even determine methods to optimize the content material higher to keep up an efficient and informative on-line data base.

Talking of optimization, having website positioning instruments in an answer would make your data base simply accessible. Plus, customers and prospects throughout the globe can discover your database simply, too.

Additionally, search for multi-language help if you wish to preserve all of your data base articles higher. That stated, this function is probably not as essential for a enterprise that doesn’t provide providers and options in a number of areas.

We used these standards to decide on the most effective data base software program. Use them to determine a vendor that may give you a clear and hassle-free consumer expertise, and also you’ll be all set to scale.

The Completely different Varieties of Information Base Software program

Information base instruments can look very totally different relying on how you propose to make use of them. As an illustration, software program meant for inside use comes with a distinct set of options than these for exterior buyer use. 

The core values stay unchanged, although.

These instruments are virtually the identical, the place content material creation, storage, and looking out capabilities are involved. Beneath, we’ve mentioned the various kinds of data bases and the way they work in additional element. 

Inside Information Base Software program

Inside data bases are meant for, effectively, inside info and practices. Firms use these programs to archive repetitive duties, enterprise practices, and different information associated to their operations. 

Crew members require specific entry to inside data bases both by way of the corporate e mail or every other approved e mail.

Exterior Information Base Software program

Exterior data programs work in a different way from inside data programs as they’re hosted on an organization’s web site or a separate web site – one which’s wholly dedicated to the data base. 

These bases are both curated by the corporate or function like boards the place customers can submit suggestions or reply different customers’ questions. They don’t require a login. 

The first objective right here is to create a data base the place customers can get info, contribute, and interact with different customers and the product.

Hybrid Information Base Software program

You should use these data bases internally and externally at your discretion. Each hybrid resolution comes with totally different capabilities for every kind to fulfill your various wants. 

This dual-sidedness is its largest USP, with one set of options for inside use and the opposite for exterior use. It’s a cohesive data base model that may be hosted on one utility for inside and exterior use.

Open-Supply Information Base Software program 

These data bases are open to the general public and may be chargeable beneath sure circumstances. Such software program can assist your group permit builders and programmers the possibility to customise the supply code each time wanted.

#1 – Document360 – Greatest for Inside Use

Document360 is likely one of the strongest data base instruments with a variety of collaboration options that makes it good for inside use, particularly for greater groups.

As an illustration, it has a markdown textual content editor that makes modifying and styling straightforward. You’ll be able to add hyperlinks, movies, pictures, tables, code samples, and name outs. 

It’s similar to Google Docs. You’ll be able to add the members with totally different roles like proprietor, editor, admin, reader, and draft author–every having the suitable to go away feedback on articles and point out different co-workers. In addition they have entry to the entire historical past of particle revisions and might restore earlier variations.

There are two ranges of entry for exterior and inside data bases. Plus, you can even create a number of data base websites for various initiatives. 

Document360 provides a efficiency overview and searches stories to customers. Whereas the previous stories on how each article performs and what number of shoppers nonetheless attain out to your help workforce after studying your data base, the latter offers you details about well-liked and failed searches.

Over 10,000 folks from 80 international locations have used Document360, together with massive firms like Microsoft, Harvard College, Mambu, and


Document360 has a subscription plan for each choice and price range. You’ll be able to select from 4 tiers:

  • Startup – $49 per venture per 30 days
  • Enterprise – $149 per venture per 30 days
  • Enterprise – $299 per venture per 30 days
  • Enterprise Plus – Request a quote from the corporate

A 14-day free trial can be obtainable to see whether it is best for you.

#2 – Zendesk – Greatest for Bigger Companies With Technical Setups

Zendesk permits you to set a feature-rich data base system whereas concurrently managing buyer help and creating help ticketing programs. All of this may be achieved utilizing the identical platform, which is each time-saving and handy.

You’ll be able to create articles within the textual content editor and personalize your assist middle with customized themes. Different options embrace a Google Docs importer, content material historical past and re-storing, publishing permissions, and entry management.

Zendesk Assist may be helpful for big enterprises that discover themselves coping with a whole bunch of buyer requests day by day because of its data base, ticketing, and chat options. Nonetheless, there are subscription plans for each want and enterprise dimension, making it a fantastic choice typically. 

With its multi-language help, you possibly can provide your data base in a number of languages, permitting clients from different areas to simply swap between them.

Professional Tip: Combine Zendesk Assist with Zendesk Information to get entry to the Information Seize app. The app can recommend related content material based mostly on buyer questions and create new data base articles instantly from a help ticket.


The pricing on the Zendesk Information varies relying on the variety of your brokers. You may have 4 choices:

  • Lite – $0
  • Skilled – $15 per agent per 30 days
  • Enterprise – $29 per agent per 30 days
  • Reply Bot – Ranging from $50 per 30 days

You’ll be able to avail of a free trial for each plan besides Reply Bot.

#3 – Helpjuice – Greatest for Detailed Analytics

Helpjuice is a famend SaaS platform that gives glorious data base options, particularly for firms with massive groups. 

The textual content editor comes with numerous superior and intuitive options. It additionally has related collaboration options that allow a number of authors to work on articles concurrently with out bothering one another.

You get a number of entry ranges, reminiscent of public, inside, URL-based, and particular customers. Plus, there are various customizable templates so that you can select from.

We’d extremely suggest Helpjuice in order for you insightful analytics to enhance your operations. Its highly effective data base analytics offers you insights into article efficiency in all types of numbers and graphs, writer actions, and customary search phrases that folks use, amongst different advantages.

The platform is extra appropriate for large firms and enterprises. However in the event you’re a startup that may afford to spend a number of hundred {dollars} month-to-month, then it’s best to positively take into account Helpjuice’s data software program options and really detailed analytics.


Helpjuice provides main standalone data administration merchandise, which additionally displays of their pricing. There are 4 subscription plans you possibly can select from:

  • Starter – $120 month-to-month as much as 4 customers
  • Run-Up – $200 month-to-month as much as 16 customers
  • Premium Restricted – $289 month-to-month as much as 60 customers
  • Premium Limitless – $999 month-to-month for limitless customers

A 14-day free trial is out there for all subscription plans.

#4 – LiveAgent – Greatest for Dealing with Multichannel Assist

LiveAgent is a software program that mixes communication from e mail, calls, and social media into one unified dashboard, making it simply accessible by your entire buyer help workforce. It additionally provides data base help as a part of its bigger help software program program.

After logging into your LiveAgent account, you can begin creating your data base by including articles, FAQs, movies, strategies, and suggestions. It’s also possible to have neighborhood boards in your system.

Furthermore, it’s totally customizable, so you could have full artistic freedom. You’ll be able to change themes, add logos, modify colours, or edit the HTML to maintain your data base in sync along with your firm’s web site style-wise.

LiveAgent is a wonderful choice for all companies, regardless of trade niches and sizes, and might combine with over 40 third-party functions.


LiveAgent has 4 feature-rich vegetation obtainable at inexpensive costs:

  • Free 
  • Ticket – $15 per agent per 30 days
  • Ticket + Chat – $29 per agent per 30 days
  • All-Inclusive – $39 per agent per 30 days

It’s also possible to avail your self of a free 14-day trial of LiveAgent.

#5 – ProProfs Information Base – Greatest Free Information Base Software program for Freshmen

A free inside data base software program that’s been round since 2006, ProProfs enjoys a loyal buyer base that consists of Dell, Sony, DHL, and Cisco.

It’s a strong instrument with a number of distinctive options, strong integrations, and good settings that may assist you create a web-based data base, manuals, documentation, FAQs, assist websites, and extra. You even have anytime-anywhere entry to info by way of the general public or personal data base.

You should use the platform to streamline all points of data administration from content material authoring and designing to customizing and publishing–every part you need.

ProProfs is like your English instructor from highschool who grades your employees. It goes by way of all of your data base content material and offers you with a readability rating to enhance your writing and make it extra informative for future use. It’s also possible to analyze your hottest paperwork to achieve insights.

Furthermore, the software program is as user-friendly as a instrument may be. You don’t have to fret about HTML or coding abilities because of its compatibility with a bunch of highly effective instruments like Freshdesk, Salesforce Desk, Google Analytics, and Wufoo.


The pricing system for ProProfs customers is totally different from all-in-one customer support options. As a substitute of charging per consumer, the corporate fees per web page. The plans are as follows:

  • Free
  • Necessities – $.30 per web page per 30 days
  • Premium – $0.50 per web page per 30 days

You’ll be able to attempt any plan free of charge for 15 days.

Remaining Ideas

Now greater than ever there’s completely no purpose for companies to compromise on buyer help providers.

With options like data base software program obtainable, everybody has large alternative to offer the very best customer support and take advantage of modern enterprise practices to streamline worker coaching and enterprise operations.

You’ll be able to choose any instrument from my high picks relying on your online business necessities. No matter what you select, data base software program will assist you shorten coaching occasions, safely retailer essential firm information, and complement your service desk.

Source link

Leave a Reply

Your email address will not be published. Required fields are marked *