Thursday December 31, 2020 By Dave
Best Free Project Management Software Reviews of 2021

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Being on prime of labor feels so a lot better than the reverse.

A stakeholder asks you a third-decimal-place query a few future undertaking. You nail it. The reply is prepared and the proof is 2 clicks away.

With the fitting undertaking administration software program, it’s simpler to function at a excessive stage.

It’s like carrying the fitting pair of footwear.

If you happen to’ve by no means tried undertaking administration software program, these free choices are an ideal place to begin.

And in case you are utilizing a irritating instrument, wrestle no extra.

These are the very best free undertaking administration software program choices out there proper now.

Critically, all of those merchandise are free to make use of without end.

The High 4 Free Choices for Mission Administration Software program

  1. Trello – Finest for Light-weight Mission Administration
  2. Wrike – Finest for Advertising and marketing Groups
  3. Jira – Finest for Agile Groups
  4. ClickUp – Finest for Massive Organizations

Methods to Select the Finest Free Mission Administration Software program for You

These things isn’t magic. You get out what you set in.

I like to consider undertaking administration software program as a clean workspace ready for a enterprise to maneuver in.

It offers each activity a house so tasks aren’t simply roaming free-range throughout e mail chains, chat threads, post-it notes, and informal dialog.

Top-of-the-line elements a few free without end platform is that you just even have the prospect to see what occurs when you plug your enterprise in.

Work with it for months and check out a couple of several types of tasks out. 

I do know freelancers and even small corporations which have been capable of get alongside simply tremendous for years on a freemium plan.

So which one is for you?

Let’s stroll by way of the core elements of undertaking administration software program and the way they will have an effect.

Fundamental Construction

Each good undertaking administration instrument is silly easy. That is very true for freemium plans.

However they’re not all organized in the identical means. Some use conventional folders and lists, whereas others monitor duties totally on boards.

How will your crew’s work match into every house?

The higher the match between a platform’s fundamental construction and your crew’s tasks , the higher they will use the software program to get to the place they wish to go.

In any case, with free undertaking administration software program, you need it to suit your organizational processes, not change these to suit the freemium platform you select.

Ideally, undertaking administration software program will assist evolve your enterprise processes in a optimistic course. However not in a single day.


These platforms allow folks to work collectively higher by making enterprise workflows clear. Everybody can see the standing of tasks and duties.

This places folks on the identical web page, on a regular basis. And when adjustments have to be made, customers can alert each other with feedback or by tagging teammates. This attracts the fitting consideration to the precise level of the problem.

With much less uncertainty, individuals are free to behave as an alternative of ready on a protracted e mail chain to lastly arrive at a solution. 

Some platforms will preserve a remark historical past related to every particular person activity. Others may have an exercise feed that logs updates made to the duty.

These capabilities make it a lot simpler for groups to know when a activity is 100% executed.


The instruments I like allow you to assign customers and due dates to duties. Quite simple, very useful.

Whether or not you might be constructing out on a board or an inventory, you may toggle views to see duties displayed on a calendar. 

Updating the duty due date will replace the calendar as effectively, preserving everybody on the identical web page.

With among the extra sturdy free choices, like ClickUp, you may set dependencies to manipulate the schedule. 


As a result of it’s loaded with details about what groups are doing, experiences generated by undertaking administration software program present a variety of perception.

I’m speaking about measuring productiveness, figuring out tendencies, and staying beneath price range. This info can actually assist managers steer their groups productively.

A number of the choices on this record, like Jira, have pre-built experiences which might be able to go for any undertaking.

Not all free undertaking administration software program comes with reporting options. 

Trello, for instance, doesn’t present something out of the field. That stated, you may tie in a third-party analytics platform to do the heavy lifting.


Automation in free undertaking administration software program is proscribed, little doubt. However anybody can use it.

It’s only a style of what these platforms can do, however the early publicity will pay dividends in the long term.

When it comes time to bump up into a better tier, customers are able to reap the benefits of automation as an alternative of being intimidated by these energy options.

This isn’t a make-or-break it standards, but when customers discover they will get rid of some busywork from their day, it would enhance buy-in to the platform.

The Totally different Sorts of Free Mission Administration Software program

There’s a shocking array of variety to consider if you end up trying on the straight-up best project management software on the market.

In relation to free without end plans, the sphere narrows.

There are actually two sorts of free undertaking administration software program on the market:

You’ll discover some overlap, however understanding the variations between these sorts will make it easier to discover a resolution constructed to suit your wants.

Free Board-Based mostly Mission Administration Software program

These merchandise have an organizational hierarchy that goes one thing like this:


Right here’s a screenshot from Trello, one of the vital well-liked board-based choices on this planet:

That is the board, which all members of the crew can see. Every card is a activity, and it’s beneath the suitable record

With Trello and different board-based software program, groups spend most of their time on the board. This entails going into duties so as to add element and verify off full duties and doubtlessly switching to calendar view to verify bandwidth.

Does your present workflow map effectively to this cards-and-boards structure? 

Free Checklist-based Mission Administration Software program

These merchandise have an organizational hierarchy that goes one thing like this:


ClickUp is a superb instance of how a list-based product helps groups keep on monitor:

The crew has their folders listed on the left. Very conventional. Every folder comprises lists, that are damaged down into duties.

Checklist-based software program could make it simpler for groups to remain organized than a board that will get cluttered. In ClickUp and different good choices, the record is drag and drop, so it’s not any more durable to make use of.

In Wrike, one other list-based undertaking administration resolution, you may even view your tasks as a spreadsheet.

Taking a look at each sorts, there’s a variety of flexibility to view tasks in numerous varieties, like record, board, calendar, or desk.

Due to this, it would look like the boundary between these two is a little bit fuzzy.

From my perspective, although, versatile viewing doesn’t at all times equal versatile managing. 

Trello works nice if you end up constructing on a board. ClickUp works nice if you end up constructing on an inventory.

Positive, they will additionally do what the opposite does to some extent. I simply assume they work finest if you end up utilizing them as designed.

And, since all of those merchandise are free without end, it’s not going to interrupt the financial institution to pilot one among every sort and see what you and your crew assume.

#1 – Trello — Finest For Light-weight Mission Administration

Trello is likely one of the most user-friendly undertaking administration choices available on the market. Perhaps that’s why greater than 1 million groups are utilizing Trello around the globe.

Once I say user-friendly, I imply there’s just about zero studying curve to partaking with the product.

Drag. Drop. Click on. Achieved.

Boards are made up of playing cards and lists. Clicking on any card brings up all the related particulars, equivalent to who’s accountable, what must get executed, and when it should be executed by.

Clearly agile groups will dig the Kanban-style setup, however Trello is so fundamental (in a great way) that individuals can construct out boards inside no matter framework fits them finest.

Staying on monitor in Trello is very easy, it’s virtually enjoyable.

Assign folks to duties and so they’re notified immediately when adjustments are made. There’s a remark feed constructed into each activity and crew members can use @mentions to name out particular points.

Customers can swap from board to calendar view to see their duties unfold out week to week. They’ll additionally “watch” playing cards to which they aren’t assigned, one thing that’s nice for managers.

The Trello platform has two predominant energy options. 

There are Energy-Ups, which allow you to tie in a third-party service. It might be a time tracker, a Gantt chart creator, or a collaboration tool like Slack.

After which there’s Butler, an AI-service that finds repetitive duties and helps you automate them. You’ll be able to create buttons that kick off easy workflows, or schedule duties to be created.

With Trello’s free model, you get:

  • 10 boards per crew
  • Limitless playing cards and lists
  • The flexibility so as to add attachments to playing cards, as much as 10 MB every
  • Two-factor authentication
  • One Energy-Up per board
  • 50 Butler instructions per 30 days

It’s extremely simple to construct what you want in Trello. There may be nonetheless a variety of freedom to create the construction you want, however in addition they provide a spread of templates for undertaking administration:

There’s additionally templates able to go for HR, gross sales, help, and different departments.

Trello’s obtained you coated for light-weight undertaking administration. There’s undoubtedly a ceiling when it comes all the way down to what you may monitor on every board, even in comparison with different free undertaking administration software program.

For a single crew, although, managing a gross sales pipeline, content material calendar, or one thing of comparable scope goes to be a breeze.

#2 – Wrike– Finest For Advertising and marketing Groups

Wrike is a very versatile undertaking administration platform with a free without end model for groups of as much as 5. 

There are a couple of the reason why it really works so effectively for advertising and marketing groups in comparison with among the different finest free undertaking administration software program.

First off, the collaborative options are actually well-developed. 

You’ll be able to retailer duties inside tasks or folders. Teammates can add feedback, tag colleagues with @mentions, and connect recordsdata on to any activity, folder, or undertaking. 

Okay, I hear you saying, “It appears like among the different free undertaking administration software program.” 

However, what makes Wrike so efficient out-of-the-box for advertising and marketing groups is that e mail integration is included. Customers can replace, create, and prioritize duties straight from their e mail.

It’s nice on your crew, however you can even invite purchasers and contractors. These customers are designated as Collaborators. Mainly, you may share tasks and plans with out having to fret that exterior customers will make severe adjustments.

One other helpful characteristic for preserving monitor of promoting campaigns at scale is the Desk View, which breaks out all duties right into a spreadsheet view:

These and different time-saving options assist advertising and marketing groups keep on monitor and save time. 

The Actual-time Exercise Stream, for example, supplies customers with a feed of all of the updates and feedback on tasks they’re assigned. Customers can shortly filter the exercise stream to see the updates that matter most.

A number of the different nifty options included with the free model of Wrike embrace:

  • Board view
  • Drag-and-drop activity administration
  • Mass edits
  • Cloud storage integrations
  • Microsoft 365 integration
  • 2GB storage
  • Cellular App

If Wrike finally ends up being resolution, they’ve obtained paid plans which might be tailored for advertising and marketing and artistic groups. 

Wrike for Entrepreneurs is a business-level undertaking administration software program devoted to serving to groups throughout the corporate create on-brand experiences at scale. They provide a 14-day free trial so groups can get a way of all the things that comes with the premium platform.

Wrike for Entrepreneurs Efficiency takes the analytics and workflow automation to a different stage. 

There are pre-built dashboards, superior reporting options, data visualization tools, and integrations with an extra 400 apps.

For advertising and marketing groups, Wrike is a superb alternative. Their free undertaking administration software program is sufficient for a crew to get began, and their paid plans will take an organization to the following stage.

#3 – Jira — Finest for Agile Groups

Jira is constructed from the bottom as much as serve groups that work inside an agile framework. 

The customizable activity boards are perfect for Scrum and Kanban, however so is Trello. 

What separates Jira by way of working effectively for agile groups are the baked-in reporting and roadmap options. 

For managing a single crew, each these options are enormous time-savers. They work behind the scenes to show all the data in your boards into visible intelligence.

Roadmaps make it easier to monitor the larger image by inserting work on a timeline that clearly maps undertaking dependencies. 

Quite than a Gantt chart, which tracks outputs, a roadmap tracks outcomes, like fixing buyer issues. Work suggestions, product imaginative and prescient, and objectives into your roadmap, not simply the deliverables, to get a greater image of long-term technique.

Whether or not it’s a brand new product or dash increment, roadmaps assist groups join their every day work to the crew’s progress towards the general purpose.

There are additionally 12 commonplace agile experiences out there for any Jira undertaking. 

There’s nothing customers need to do to configure these. Jira robotically takes your boards and cranks out actually useful experiences for agile undertaking administration, like burndown charts, velocity charts, and dash experiences.

The free model of Jira comes with different useful options for agile groups like:

  • 10 customers for one website
  • Customizable workflows
  • Automation
  • Backlogs
  • Apps and integrations
  • 2GB file storage
  • File sharing
  • Enterprise continuity and catastrophe restoration

A phrase about a couple of of those options. Since Jira is an Atlassian product (like Trello), there’s a very lengthy record of apps and integrations which might be going to work.

The customizable workflows and automation are undoubtedly restricted with the free model of Jira, however you may work many third-party instruments into your processes. 

With Jira, the intentionally agile design implies that groups and leaders need to do much less finagling to get the instruments they want. 

Backlogs, for example, will be arrange with different free undertaking administration software program. In Jira, nevertheless, they’re a devoted characteristic that has been designed for backlog grooming and dash planning.

As an alternative of spending time to configure the system, groups can begin utilizing Jira on day one. 

One other useful characteristic is that every activity is assigned a singular key and ID. That is nice for ticketing and bug-tracking.

Give their free without end model a shot and discover out why so many agile groups rely on Jira.

#4 – ClickUp — Finest For Massive Organizations

ClickUp affords probably the most management and performance within the free undertaking administration software program class. It’s my choose for bigger organizations for 2 causes. 

One, the free platform is beneficiant sufficient to accommodate a number of groups. Greater than that, the straightforward construction is constructed to scale. 

The quantity two cause is customizability. Every crew can configure their workspace to go well with their particular wants. 

Let’s dig a little bit deeper into each these causes.

The free model permits for 5 Areas, every of which is sufficient to help a person crew. Areas can maintain as much as 400 folders, which might in flip maintain as much as 100 lists.

Lists are the place duties stay and ClickUp permits for limitless duties in each record. You too can create as much as 100 customized fields for lists to trace no matter is most essential about every activity.

And it’s nonetheless tremendous intuitive. 

Every thing is drag and drop and you may toggle between record, board, and calendar views. There’s even a “me” view that exhibits solely duties assigned to the person.

In relation to duties, that is the place ClickUp’s customizability actually shines. 

Right here’s an inventory of some of the issues you are able to do inside duties

  • Assign members to activity
  • Remark thread with @mentions
  • Assign feedback to members
  • View exercise feed
  • Monitor time
  • Add due dates
  • Create checklists for sub-tasks
  • Change standing
  • Set dependencies
  • Transfer duties to totally different folders
  • Draft wealthy textual content activity description
  • Add attachments: docs, photos, movies

Sure. I’m nonetheless speaking concerning the free without end ClickUp plan. It’s virtually like they’re too beneficiant.

To set dependencies, for instance, customers merely point out {that a} activity ought to wait on one other activity to begin or block one other activity within the workflow from beginning.

And since you may monitor dependencies and due dates, ClickUp’s free model supplies 100 makes use of of their Gantt chart characteristic.

Actually, I’ve barely coated half of what ClickUp can do.

It’s my prime choose for bigger organizations that need free undertaking administration software program they will truly use. 

Little issues—like how each activity in ClickUp has a singular ID—make staying organized at scale doable.

Plus, the hierarchy of areas, folders, lists, and duties is straightforward and versatile sufficient to work for nearly any use case. 

Ultimately, ClickUp actually forces groups to remain organized as they construct out. You’ll be able to’t put a worth on that.


If we take all of the frosting off the cake, what we actually have left is a straightforward real-time system that captures a crew’s workflow.

Discovering the fitting free undertaking administration software program is about understanding how every platform accommodates the native wants of every crew.

In case you are simply beginning to discover undertaking administration software program, the free model of Trello is a superb place to start. It takes no time to grasp and has sufficient performance for groups to sort out light-weight tasks.

For corporations that want a little bit extra energy out of their undertaking administration resolution, ClickUp is the very best guess. The characteristic set is strong in comparison with different instruments and it’ll work effectively throughout a number of groups.

On the advertising and marketing aspect, Wrike supplies e mail integration, which I believe is important. That’s one thing that solely comes with paid variations from different distributors. 

Along with that, each the interior and exterior collaborative options are wealthy. This makes it simpler to interface with clients and coordinate behind the scenes.

Workplaces that subscribe to an agile methodology will discover that Jira has been hand-crafted to go well with their wants. The out-of-the-box reporting and deliberate design make it very engaging.

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